Scouta K.K. (“Scouta”, “we”, “our”, or “us”) operates https://www.scouta.jp and provides recruitment services through both a licensed agency and a digital matching platform. We connect job seekers (“candidates”) and employers (“clients”) in Japan and abroad.
We are committed to protecting your privacy and ensuring transparency in how your information is collected, used, and shared. This Privacy Policy explains how Scouta handles personal data in accordance with the Act on the Protection of Personal Information (APPI) and other applicable laws.
1. Purpose and Scope
This policy applies to all personal data collected through our website, platform, and traditional recruitment activities. It covers both candidates and clients, whether information is collected directly, indirectly, or automatically.
Scouta collects and uses personal information solely for legitimate business purposes: to connect people with opportunities, facilitate recruitment activities, and improve our services and technology.
2. Information We Collect
Candidates
- Name, email address, phone number, and location
- Employment history, education, skills, and language ability
- Career preferences, salary expectations, and interview availability
- Communication records and feedback from clients or our consultants
Clients
- Company name, contact person, and contact details
- Job descriptions, hiring needs, and role details
- Contractual, billing, and legal compliance information
Automatically Collected Data
When you visit our website or platform, we automatically collect technical information such as IP address, browser type, device data, and access times. We may also use cookies or similar technologies and analytics tools to improve performance and functionality.
3. How We Use Personal Data
We use personal data for the following purposes:
- Matching candidates with suitable job opportunities
- Facilitating communication between candidates and clients
- Managing recruitment activities, both agency-based and digital
- Providing support, feedback, and updates related to hiring
- Operating, maintaining, and improving our platform and user experience
- Fulfilling legal, tax, or contractual obligations
Scouta does not use your data for unrelated advertising or third-party marketing.
4. Cookies and Analytics
Scouta uses cookies and analytical tools (for example, Google Analytics) to enhance performance and user experience. Cookies are small text files stored on your device. You can disable them in your browser settings, but some functions may not work properly. Analytics data is anonymized and cannot identify you personally.
5. Data Sharing and Consent
Scouta does not share your personal data without your explicit consent, except when required by law or necessary to operate our services.
We may share information:
- With employers or clients, but only after you apply or agree to be introduced, either through our platform or via agency introduction
- With authorized service providers who support hosting, data storage, analytics, or communications
- With legal or regulatory authorities when required by law
- With business successors (for example, in case of merger or acquisition) under equivalent privacy safeguards
All third parties are contractually obligated to handle data securely and only for the intended purpose. Scouta never sells or rents personal data to any organization.
6. Candidate Privacy Mode
Scouta's system protects candidates by default:
- Your identity remains private until you choose to apply or consent to an introduction
- Once you apply, your profile becomes visible to the client, allowing direct communication either on or off the platform
- Scouta stays available to assist and monitor process integrity but does not pressure, influence, or disclose personal information without consent
7. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law. You may request deletion of your data at any time by contacting privacy@scouta.jp. Unless retention is required for legal, tax, or compliance purposes, your data will be securely deleted or anonymized.
8. Data Security
Scouta uses commercially reasonable security measures including encryption, restricted access, and data monitoring to protect personal information. While we maintain strong safeguards, no digital system is completely secure. We regularly review and improve our security framework to protect against unauthorized access, loss, or misuse.
9. International Data Transfers
Your data may be processed or stored on servers in Japan or other jurisdictions that maintain appropriate data-protection standards. When transferring information internationally, Scouta applies contractual or technical safeguards to maintain equivalent protection.
10. Age Restriction
Scouta's services are intended for individuals aged 18 and above. We do not knowingly collect personal information from minors. If you believe a minor has submitted data, contact us immediately and we will remove it.
11. Your Rights
Under the APPI and applicable privacy laws, you have the right to:
- Access and request a copy of your personal data
- Correct or update inaccurate information
- Withdraw consent at any time
- Request deletion or restriction of your data
- Know how your data is used and shared
To exercise these rights, contact privacy@scouta.jp. We may require identity verification before processing your request.
12. Changes to This Policy
Scouta may update this Privacy Policy periodically to reflect operational, technical, or legal changes. Updates will be posted on this page with a revised “Last Updated” date. Continued use of Scouta's services after an update constitutes acceptance of the new policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:
Scouta K.K.
Email: privacy@scouta.jp
Address: Tokyo, Japan
By using this site or service, you agree to our Terms and acknowledge our Privacy Policy.